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Community Education

Fees and Billing Information

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SACC Bookkeeper Linda Koelsch likoelsch@rochester.k12.mn.us  328-4045


Fee Schedule:

Type of Service Per Year:
Registration Fee Per Family (Non-Refundable, per year) $68.00

Type of Service Per Child/Per Day:

6:30 a.m. Until School Begins  $10.00
​Drop-in Rate Before School  $11.00
After School Until 6:00 p.m.  $10.00
​Drop-in Rate After School  $11.00
Non-School Enrichment Days (6:30 a.m. to 6:00 p.m.) Full Day Rate  $29.00
Half Day Rate (5.5 consecutive hours)  $21.00
Non-School Enrichment Day Late Registration Fee  $ 8.00

Summer (6:30 a.m. to 6:00 p.m.)
Full Day Rate  $29.00
​Full Day Drop-in Rate  $31.00
Half Day Rate (5.5 consecutive hours)  $21.00
Half Day Drop-in Rate (5.5 consecutive hours)  $23.00

Inclement Weather Days:
Full Day Rate (8:30 a.m. to 4:00 p.m.)  $29.00
Half Day Rate (5.5 consecutive hours)  $21.00

Shirts:
T-shirt - $10.00
Shirts must be worn for all off-site activities or field trips. Two (2) shirts are
required for swimming trips.

Billing / Payment Procedure

Billing will be done twice a month.   

Individuals with an e-mail address will receive e-mail notification that billing statements are available online every other week. Payment is due upon receipt and may be paid online or mailed to School Age Child Care (201 8th Street NW, Rochester, MN 55901). Payments may also be placed in the Northrop Community Education drop box located across from the main entrance by the flagpole. An additional option for parents/guardian to keep accounts current is through “Automatic Billing”. This procedure is as follows:
·         Log into your account at https://rochester.ce.eleyo.com/
·         Go to SACC
·         Drop Down to “Account Management”
·         On the left-hand side of the screen you will see “Auto On or Off” – click on your choice
·         Click on Save
 
·  Staff will not accept payments at the sites. 
 

Payment Procedure
Invoices are emailed to contract owners and are also available online. Payment is due upon receipt, and a return envelope will be provided for mailing convenience. Payment may be paid online or mailed to School Age Child Care (201 8th Street NW, Rochester, MN 55901). Payments may also be placed in the Northrop Community Education drop box located across from the main entrance by the flagpole. Staff will not accept payments at the sites. The “First Parent/Guardian Contact” indicated on the Registration Agreement is the person who will receive all mailings/billing information and will be responsible for payment. Questions may be directed to the School Age Child Care Bookkeeper at 328-4045.

Credit/Debit Card Payments See form below. School Age Child Care fee statements may be credited/debited to a Visa, MasterCard, or Discover account. A Credit/Debit Card Authorization form may be kept on file in the SACC Office upon request. Credit/debit card payments may be paid online or telephoned to the School Age Child Care Bookkeeper at 328-4045.

Billing Charges
In addition to Set or Varied Schedule charges, parents/guardians will be billed according to the following:

• The iPad clock will be the official time used in determining the sign-in/sign-out times, as well as 5.5 consecutive hours for half-day charges.
• Once a drop-in day has been requested by a parent/guardian and confirmed by a staff, charges will be billed.
• Shirts will be billed as stated in the SACC Parent/Guardian handbook.
• When a child is scheduled but does not attend due to a communicable disease or illness, etc., charges will remain in effect.

Past Due Payments
School Age Child Care follows the Rochester Public Schools process for collecting delinquent fees. Registrants must maintain accounts with a reliable and conscientious payment history, as a delinquent account is grounds for termination from the program. After two (2) notices to parents/guardians, a collection fee of $30.00 will be added to the account and delinquent fees will be turned over to a collection agency. Once an account has been turned over to a collection agency, the parent/guardian will be notified to find alternate care immediately.

Non-Sufficient Funds (NSF) Checks
If a check is returned one (1) time due to non-sufficient funds, the parent/guardian will be required to submit all future payments by cash, money order, Visa, MasterCard, or Discover. There will be a $30.00 fee for checks returned due to non-sufficient funds.

Dependent Care Reimbursement Forms
Families using employer Dependent Care Reimbursement/Flexible Spending Accounts may submit forms to the School Age Child Care Bookkeeper for verification. The forms must be completed except for the authorization signature and should accompany payment. Only the actual amount of child care paid by the parents/guardians will be verified. Please allow several days for the forms to be signed and returned. The form will be returned to the child(ren)'s site or will be mailed to the parent/guardian if a self-addressed stamped envelope has been provided.

Annual Statement of Charges
An annual statement of charges will be available online for child care. This statement will include Non-School Enrichment Days and field trips, school year site field trips and/or special activities, and summer field trips. Child care fees charged may be tax deductible. Parents/guardians need to consult a tax advisor to determine qualification for an education tax credit or deduction.

Assistance Programs
When fees are paid by an assisting agency, the parent/guardian will receive a statement indicating the parent/guardian portion or "parent share" due each month. Payment is due upon receipt. Inquiries regarding fee assistance should be directed to the School Age Child Care Bookkeeper (328-4045).
 

Tax Information 

Access your tax information online:

 Log into your FeePay Community Education account.

  1. While viewing the Dashboard, select the tab for the program for which you wish to print a Tax Statement.

  2. Select the Download Tax Statement button.

  3. To return to the Dashboard or the Manage Account tabs, select the Your Profile link at the bottom of the page.tax statement

 likoelsch@rochester.k12.mn.us 
or calling the SACC office 507-328-4045.

 
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